Personal Information Generally
“Personal Information” or “personal data” is any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data or an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
“Process” or “Processing” means any operation which is performed upon Personal Information, whether or not by automatic means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, acquisition, holding, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Collection and Use of Personal Information
The types of Personal Information we may collect (directly from you or from third parties) depend on the nature of the relationship one has with the firm and the requirements of applicable law. Below are the legal bases and some of the ways we may collect and use Personal Information.
Clients: The data we collect from or on behalf of our Clients may include information such as title, name, address, phone number, email address, business or company affiliation, government identification (e.g., driver’s license), financial information related to payments for services or goods, agreements executed with the firm, and other details Clients may provide. In certain Client engagements, we may collect customer and other information of our Clients, as well as employee or other Personal Information of others who have a relationship or otherwise interact with our Clients.
We process Personal Information about or on behalf of Clients in order to provide legal services, generally manage and verify Client information, respond to questions and requests, tailor content, publications and offers we believe may be of interest to Clients, and further purposes disclosed at the time that Clients provide Personal Information, or otherwise with consent.
Office Visitors: If you visit a firm office, we may collect Personal Information about you, including, but not limited to, your title, name, address, phone number, email address, business or company affiliation, government identification and other details you provide. We process this information for a variety of purposes, including to generally manage your visit, to verify your identity, to provide access to firm facilities and systems, for security and other safety purposes, to communicate with you regarding your visit, to provide information we believe may be of interest to you, including regarding the firm’s services, and for purposes disclosed at the time a visitor provides Personal Information or otherwise with consent.
Suppliers: The data the firm collects from its Suppliers relate to the management of Supplier relationships and the exchange of requested products and services. They may include title, name, address, phone number, email address, invoicing and other payment information, and agreements executed with the firm.
We process personal information about Suppliers to verify and manage Supplier information, respond to questions and requests, communicate about Supplier accounts, process payment for products or services purchased by the firm, and further purposes disclosed at the time Suppliers provide personal information or otherwise with consent.
Careers: You may submit your resume and other information to apply for a job with the firm. We use the information you submit solely for the purposes of considering applications and recruitment (and for purposes of our administration or management if you commence work for the firm), and not to market to you.
Publications and Email Alerts: We use the information you provide to communicate with you about topics we believe may be of interest to you. We will offer you the option to decline these communications at no cost.
Contact Us: You may communicate with us through the information contained in the “Contact Us” link on our websites (www.riemerlaw.com; www.riemerlawrealestate.com and www.spwnetwork.org (collectively, the “Sites”). You do not need to provide Personal Information on the Sites. If you choose to contact us, we may ask you for information such as your name, address, company, telephone number and email address so we can respond to your questions and comments. We also may use the information you provide to communicate with you about topics we believe may be of interest to you.
Email Communications: When you engage in email communications with any firm employees, we may retain records of your email address, along with other information that we collect, such as your name, title, address, phone number, email address or company affiliation, as well as information about your engagement with emails, attachments and/or links that we send to you. We may use this information for a variety of business purposes, including for business development.
Event Registration: You may register for firm-sponsored events. You may provide us with information such as your name, address, company, title, telephone number and email address when registering for an event. We use this information to register you for the event and contact you about event updates. We also may use the information to communicate with you about other events and topics we believe may be of interest to you.
Website Information and Cookies: The firm is the data controller for the Sites. We do not track IP addresses or any Personal Information. We do not collect cookies when you visit our Sites.
Information From Third-Party Sources: The firm may collect information about you from third-party sources to supplement information provided by you. This supplemental information allows us to verify or supplement information that you have provided to the firm and to enhance our ability to provide you our services. The firm’s agreements with these third parties typically limit how the firm may use this supplemental information.
Information We May Share
We may disclose information about you (i) if we are required to do so by law, court order or legal process; (i) in response to lawful requests by public authorities, including to meet national security or law enforcement requirements; (ii) under the discovery process in litigation or arbitration; (iv) to enforce firm policies, contracts or other rights; (v) to collect amounts owed to the firm ; (vi) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation or prosecution of suspected or actual illegal activity; or (vii) if in good faith we believe that disclosure is otherwise necessary or advisable. In addition, from time to time, server logs may be reviewed for security purposes. In such cases, server log data containing IP addresses may be shared with law enforcement bodies in order that they may identify users in connection with their investigation of the unauthorized activities.
Protection of Information
The firm takes reasonable and appropriate steps to protect the Personal Information you share with us from unauthorized access or disclosure. While we strive to protect your Personal Information and privacy, we cannot guarantee or warrant the security of any information disclosed or transmitted to us and cannot be responsible for the theft, destruction or inadvertent disclosure of your Personal Information.
Children’s Privacy on the Sites
The Sites are not intended for use by children under the age of 13. We do not knowingly collect Personal Information from anyone under 13 years of age through the Sites.
To the extent required by law, we provide users with reasonable access to the Personal Information provided to the firm, a portable copy of the information, and the ability to review, correct, delete, restrict or object to the processing of such information.
Although the firm makes good faith efforts to provide individuals with access to their Personal Information, there may be circumstances in which the firm is unable to provide access, including but not limited to where the information contains legal privilege, would compromise others’ privacy or other legitimate rights, where the burden or expense of providing access would be disproportionate to the risks to the individual’s privacy in the case in question, or where the information is commercially proprietary. If the firm determines that access should be restricted in any particular instance, we will endeavor to provide you with an explanation of why that determination has been made and a contact point for any further inquiries. To protect your privacy, the firm will take reasonable steps to verify your identity before granting access to or making any changes to your Personal Information.
If you would like to review or update your Personal Information or preferences, or have your information removed from our mailing lists, please let us know by emailing us at InformationSecurity@riemerlaw.com or by writing us at:
Riemer & Braunstein LLP
1 Center Plaza f/k/a 3 Center Plaza
Boston, Massachusetts 02108
Attn: Barry G. Braunstein, Esquire, Administrative Partner
EU residents may report privacy complaints directly to their local data protection authorities. You may also contact us to be directed to the relevant authorities.
Last modified: August 14, 2018.